Meetings & Agendas

PUBLIC RECORDS REQUEST

Records other than the below posted Agendas and approved and signed Minutes for the Delray Beach Downtown Development Authority are available through the DDA Public Records Request Procedure.

PUBLIC RECORDS REQUEST PROCEDURE Whenever a request for the DDA’s records is made, even via e-mail, a hard copy request must be placed in the Public Records Request Book.

Manner Requests are Received via:
1) E-mail Correspondence
2) Correspondence in U.S. Postal Service mail
3) In Person request to view or receive
4) Telephone inquiries are unacceptable. Advise requester to e-mail, write or come into the DDA office
5) Through a DDA Board Member--to be turned over to the DDA Staff for official follow-up

DDA Board Members are respectfully requested to turn such inquiries made to them over to the DDA Staff to handle in the official manner thus becoming part of the records of the DDA. It is not acceptable to give a requesting party one’s own documents.

Usual Requests Include:
1) DDA Meeting Agenda
    Posted at City Hall and DDA Website prior to meeting
2) DDA Board Meeting Minutes for a Specific Date
    Available when approved at the following meeting
    Approved and signed Minutes are posted on the DDA website usually within 10 days
3) DDA Audio Meeting Recording for a Specific Date
    Available through appointment request
    Requestor must provide a new, unopened flash drive to receive the records
4) DDA Financial Report for a Specific Date
    Available when approved at the following meeting
5) DDA Annual Audit for a Specific Date
    Available when approved at DDA Board meeting
6) DDA Board Directions in answer for a Specific Committee/Report Project
    Available within five (5) business days via letter to specific